Privacy Policy

What Information do we collect about you ?


When you join/joined our Golf Club we collect/collected only the information required from you to be able to fulfil our contractual obligations which includes being able to contact you to be able to send you a subscription renewal notice, AGM, EGM and to administrate competitions at the Club. With your permission, we may also collect further information which allows us to contact you regarding events and offers at the Club. As an employer we collect only the information required to fulfill the contractual relationship between employer and employee and we only share this data with the relevant statutory authorities.    


How the information about you will be used


When you join as a member or enter into a society event or open competition we may share your information with external and internal data processors.  Your personal data is controlled internally by the Clubs Data Protection Officer (DPO) who adheres to the Golf Club’s internal data protection policies and procedures.


As a golfer who obtains a handicap for use whilst playing in competitions your details (name plus playing handicap) are shared onto a Centralised Database, administered by the English Golf Union, for Handicap purposes only and this information may be shared with other Golf Clubs. 




You may have opted in for us to be able to correspond with you regarding your activities including events and competitions by way of post, telephone, email and SMS.  We  do not  share your data with external marketing companies who would contact you in this way.  If you have consented to this correspondence you can opt out at any time.


Individual Rights


You have the right to request a copy of the information we hold about you. This can be provided to you in a portable, machine readable commonly used format.  If you would like a copy of this information please email us on or write to the DPO  at the Cub.


We want to make sure that your personal information is accurate and up to date and you may ask us to correct or erase information that you think is inaccurate. At the time of collecting data you have the right to object to the Club holding certain information about you.


If your membership is resigned for any reason then the information we hold on you will be deleted.  You can ask for notification of this task by email on or by writing directly to the DPO at the Club. 


Changes to our Privacy Policy


We keep our privacy policy under regular review and will place any updates on our website.  This privacy policy was last updated on 12th February 2018. 


How to contact us


If you need any further information please email us on or write to us at Stocksfield Golf Club, New Ridley, Stocksfield.  NE43 7RE 

Child Protection Policy

A "Child Protection Policy" has been adopted by Stocksfield Golf Club to ensure a safe environment exists within the club for all Members, Visitors and Employees.


Child or Young Person is any person aged up to 18 years old.

The comprehensive Master Copy of the Policy is retained in the Secretary’s Office where it is available for reference and clarity purposes.


Stocksfield Golf Club will, as far as is practicable and possible, provide a safe environment for Young Members, Guests and Visitors and ensure they are protected whilst on Club premises.


All Staff and Members should be aware of their and the Club’s responsibilities towards Children and ensure they act within the guidelines.



1      Children / Young Persons will be allowed to participate in golf and use the Club’s facilities within the rules laid down by the Committee without the fear of bullying or harassment or unnecessary restrictions.

2      Children / Young Persons should be encouraged to adopt the traditions of golf and play to the highest standard possible within the Club rules.

3      Children / Young Persons should always behave in an orderly and sporting way whilst on Club premises and should comply with the dress code.

4      Children / Young Persons should be given every assistance, guidance and help possible.

5      Concerns regarding the welfare of a Child or Young Person should be reported to the Committee via the Secretary. In the case of illness or concern for a Child or Young Person, the Secretary retains a list of declared existing medical conditions and contact details of parents or guardians.

6      Children / Young Persons should act in a way so as not to endanger themselves or others, and maintain a level of behaviour which is acceptable to the Club.

7      Children / Young Persons should be encouraged to report incidents which may cause them distress.


Buggy Policy

Use of Ride-on Buggies on the Golf Course



The purpose of this document is to establish a standard for the safe operation of all ride on buggies operated on the course at Stocksfield Golf Club. It also sets down the criteria to be applied and conditions to be met when the club considers applications for the use of privately owned buggies.

The Equality Act 2010 concerned itself with anyone who had a disability (as defined by the legislation). Under the Act Golf Clubs (and other premises) have a legal duty to produce a policy that allows equal access to the Club to those players who have a recognised disability. The Club has to ensure that all reasonable adjustments, which may include the use of a buggy, are made to allow those with a disability to play golf.

Stocksfield Golf Club have decided to develop a policy that encompasses all members and visitors who, while not fulfilling the legislative definitions of being disabled, need the help provided by a motorised ride on buggy to play golf.



Any person who operates a ride-on buggy on the golf course is deemed, by so doing, to have the knowledge, training and skill to safely operate this vehicle and be fully accountable for their actions and the consequences thereof.

The safe operation of ride-on buggies on the course requires conscientious application and adherence to the minimum standard of care prescribed by this policy.


From time to time the Club staff may determine that the state of the course or the weather is such that safety on or the condition of the course may be unacceptably compromised if a ride-on buggy is used.  This might apply to the whole or just part of the course. Potentially unsuitable conditions include water logged, frost, etc. Where such conditions arise the club will review the situation on a daily basis.

Due to the fact that privately owned buggies have their own insurance cover in place it may be possible they continue to use their buggy. In these situations only single seater buggies will be allowed and a review of this policy may be made should ground conditions dictate a change.


The Club will endeavour to ensure that restrictions will be kept to a minimum.


Use in General Play and Competitions

The Club offer for hire a limited number of buggies, subject to availability. It is advisable to book these in advance as there is no guarantee of availability. The Club also permits the use of privately owned buggies. Use of personal buggies is also subject to the conditions contained in this policy.


Ride-on buggies may be used during closed and open competitions. 


Ride-on buggies must be operated in accordance with the requirements of the following documents:

                         Golf Buggy Safety Policy

                         Golf Buggy Safe Working Practice

                         Golf Buggy Safety Policy Acknowledgement Form.

                         Buggy Route Guidance.



Copies of these documents can be downloaded by clicking on the following links:

Golf Buggy Safety Policy.doc
Microsoft Word Document 43.5 KB
Safe Working Practice - Buggies.doc
Microsoft Word Document 44.0 KB
Club Owned Ride on Buggy – Acknowledgeme
Microsoft Word Document 42.5 KB
Privately Owned Ride on Buggy – Acknowle
Microsoft Word Document 43.5 KB
Buggy route guidance.doc
Microsoft Word Document 48.5 KB