This Guide is intended to give Members of the Golf Club details of the Rules of the Club in relation to the Management of the Club including the election of Officers and Committee, the Committee and the Accounts. Plus membership of the Club including the various classifications, guests and visitors. The guide is subdivided as follows:
Use of the Clubhouse.
Rules relating to the playing of golf.
Rules of Golf, General Courtesy, Handicaps and General Competitions.
Child Protection Policy.
Fixtures and Diary of events
A booklet providing information in respect of the Club’s official fixtures for the current calendar year will be available to members each year designed to help everyone plan their golf ahead, but please note that dates may alter due to weather or other circumstances.
Please refer to the Golf Club official web site, Notice Boards and Online Booking System during the year for alterations, visitor bookings, tee reservations, etc.
Work on Greens and Course
Dates for essential course work are featured in the fixture booklet, but these may vary due to weather conditions or other factors.
This may interfere with Members’ golf, but disruption will always be kept to a minimum.
As much notice as is possible will be given when other works are scheduled.
Please respect the Greens Staff working on the Course and offer them maximum priority.
Greens Staff have the authority to close the Course.
1 Stocksfield Golf Club
1.1 The name of the Company ("the Club") is Stocksfield Golf Club Limited. The Club is a Community Amateur Sports Club (as defined by H.M. Revenue and Customs)
1.2 The objects of the Club are contained in its Memorandum and Articles of Association which is kept at the clubhouse.
1.3 The Club is limited by guarantee and every member is liable to contribute a maximum of £1 towards its assets in the event of the Club being wound up.
1.4 The income and property of the Club shall be applied solely toward the objects of the Club and no portion shall be paid or transferred by way of dividend or bonus, except to another Community Amateur Sports Club or other registered charity, if the Club is wound up.
2 Management of the Club
2.1 In every calendar year the Club shall hold an Annual General Meeting (AGM) for the purpose of appointing the Officers and the Committee, receiving a report from the Committee and any other relevant business.
2.2 Any other general meeting will be an Extraordinary General Meeting (EGM). The Committee may convene an EGM and must do so if at least 30 Members ask for, and state the purpose of the EGM. If the Committee fail to convene an EGM within 21 days of being asked the Members may convene the EGM within 3 months of making their request.
2.3 The President, or in his/her absence, the Chairman of the Committee shall chair any AGM or EGM. If neither are present the Members present shall elect one of their number to be Chairman.
2.4 No business shall be transacted at any AGM or EGM unless there is a quorum of at least 20 Members.
3 Election of Officers and Committee
3.1 The following Officers shall make up the structure of the Committee, and at every AGM, the positions (on a staggered basis over 4 years) will come up for election for the periods specified:-
(a) President for 2 years
(b) Chairperson for 4 years
(c) Secretary for 4 years
(d) Director of Finance for 4 years
(e) Director of Marketing & Member Recruitment for 4 years
(f) Director of Course Services for 4 years
(g) Director of Clubhouse Services for 4 years
At the AGM the following positions will be confirmed:
President nominated by a committee of Chairman, Secretary and 2 immediate past Presidents
Captain the current Vice-Captain
Vice Captain nominated by a meeting of Past Captains of the Club.
In the event of a resignation, death or other circumstance which precludes a Member from fulfilling the designated role, the Committee will select a replacement to temporarily serve, until the position is formally filled by Membership election at the next AGM or EGM, for the remainder of the service period. If there are no applicants for a specific role, the elected Committee will have the option of selecting a person in an acting capacity until the following AGM.
3.2 A notice shall be posted in the Clubhouse at least 28 days prior to the date of the AGM showing names of nominees for the elected Officers and Committee Members, duly proposed and seconded by Members. The list will be closed 3 clear days before the meeting.
3.3 In the event of more nominees than places a ballot will be held at the meeting.
4 The Committee
4.1 The strategic management of the Club shall be the responsibility of the Committee.
4.2 The Committee shall pay all the expenses of and exercise all decisions pertinent to the running of the Club.
4.3 The Committee will decide how often it meets to transact Club business. Four persons present shall form a quorum for Committee meetings.
4.4 Every Member of the Committee will be entitled to vote and the Chairman will have a casting vote failing there being a majority.
4.5 The Committee may delegate any of its powers to Sub-Committees. Minutes of Sub-Committees and reports from such Sub-Committees shall be considered by the next appropriate Committee meeting. The Sub-Committees shall be appointed at the first meeting following the AGM.
4.6 Any Member wishing to complain to the Committee must do so in writing to the Secretary.
4.7 The Operational management of the Club which covers all items in the Section headed “Rules of Golf and General Courtesy” will be the responsibility of the Captain’s Committee.
5.1 The Committee shall cause books of accounts to be kept in respect of:-
(a) all monies received and spent by the Club
(b) all sales and purchases by the Club
(c) the assets and liabilities of the Club
5.2 The accounts must give a true and fair view of the state of affairs of the Club and explain its transactions.
5.3 The accounts for the preceding year shall be presented to the AGM or an EGM in the form of an income and expenditure account and a balance sheet. The balance sheet shall be accompanied by reports from the Committee and accountants where necessary to comply with any statutory requirements.
6.1 Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs, or age, sex or disability, except as a necessary consequence of the requirements of golf as a particular sport.
6.2 The following classification of Membership shall apply and will be subject to levels of entrance fee and/or subscription as determined from time to time by EGM convened for the purpose of fixing subscriptions, save that the Committee shall be entitled to apply an index linked rise in subscriptions without calling an EGM. The index to be used is the Retail Prices Index as issued by the Department of Employment on a monthly basis (or, if it is replaced, its replacement). The annual rate as issued on the 30th June of the relevant year may be rounded up to the nearest whole number.
(a) Full playing Members (Male or Female)
(b) Life Members
(c) Honorary Members
(d) Social Members
(e) Miscellaneous Members
(f) Country Members
(g) Junior Members under 18 years old
(h) Junior Members under 18, being a Son, Daughter, Grandson or Granddaughter of a Member.
(i) Members 18 - 21 years old
(j) Members 21 - 30 years old
(j) Concessionary Members
(k) Flexible (Midweek) Members
(l) Flexible Plus Members
6.3 Life Members
The Committee may approve no more than 6 Life Members in any year upon application from existing Members aged 50 or over and payment of an agreed amount. Life Membership shall continue for the Members’ life. Life Members will enjoy all the privileges of the Club and be exempt from payment of subscriptions.
6.4 Honorary Members
(a) The Captain and Lady Captain are entitled to be Honorary Members during their term of office and be exempt from paying a subscription.
(b) The Committee may appoint any person as an Honorary Member who will enjoy all the privileges of the Club and be exempt from payment of subscriptions.
6.5 Social Members
Social Members are entitled to use the facilities in the Clubhouse, but not the Golf Course. The number of Social Members shall not exceed 50% of the total Membership.
6.6 Miscellaneous Members
Miscellaneous Members will be those Members who have a medical condition that warrants the payment of a temporarily reduced subscription as determined by the Committee and shall enjoy all privileges of Membership.
6.7 Country Members
Country Members living more than 50 miles, will pay a reduced subscription as determined by the Committee and shall enjoy all privileges of Membership.
6.8 Junior Members
Members in the classes defined in Rules 6.2 (b) - (c) shall not be entitled to vote or form part of a quorum at an AGM or EGM nor request an EGM (under Rule 2), nor be elected to the Committee (under Rule 3).
6.10 Concessionary Members
(a) The Committee may appoint any person as a Concessionary Member, who will enjoy all the privileges of the Club and be exempt from paying 50% of a subscription.
6.11 Flexible Members
(a) Unlimited golf from Monday to Friday only, including Club Competitions held on these days.
(b) Must book via Online Booking system or report to the Pro Shop before playing on every occasion.
(c) Flexible Members can sign in Guests from Monday to Friday.
(d) Casual Golf and/or play in Club Competitions on a Saturday and Sunday is allowed by pre-booking and paying an additional fee of £15 per round / competition.
(e) Retention of Bar Card.
(f) Full use of Practice Facilities.
Will not have the following privileges:
(a) Selection for Friendlies or Matches representing the Club (Senior and Lady Flexible Members are exempt)
(b) Not eligible for any reduced membership or green fee discounts that Stocksfield have agreed with any other Club(s).
This category can upgrade to Full membership at any time by paying the difference in the current Full membership fee.
6.12 Flexible Plus Members
The main conditions are:
(a) Current Members wanting to take out Flexible Plus must apply to the Secretary of the Club and demonstrate that the full cost of membership would not be affordable to them.
(b) Flexible Plus members are entitled to unlimited golf Monday to Friday and Sunday (including any Club competitions held on these days). Seniors and Ladies can play in their respective competitions on Mondays and Wednesdays and be selected for teams.
(c) Guests can be signed in Monday to Friday at the fee agreed by Committee
(d) This category of membership is eligible for a Loyalty card.
(e) This category has full use of practice facilities.
(f) This category is not eligible any reduced membership or green fee discounts that Stocksfield have agreed with any other Club(s).
(g) This category can upgrade to Full membership at any time by paying the difference in the current Full membership fee.
6.13 Conduct of Members
The Committee is entitled to terminate or suspend the membership of any Member whose conduct is considered by the Committee to be unworthy.
Visitors may use the Course and the Clubhouse on payment of the appropriate fee. No Visitor living within 20 miles of the Club will be permitted to play the Course more than 4 times per year. A Competitor in a Club Open Competition is not classed as a Visitor for the purpose of Rule 7.
A Member may invite up to 3 guests to play golf at any one time upon payment of the appropriate green fee. No one can play as a guest on more than 3 occasions per year. Members (including Social Members) may invite guests to use the Clubhouse for up to 6 occasions per year.
9.1 Any Member wishing to resign must give notice in writing to the Secretary Manager on or before the 31st March of the then current year, failing which the Member shall be liable to pay the subscription for the following year.
9.2 Any Member who has either not paid his/her subscription or commenced paying by instalments within one month of the start of the subscription year, shall be liable to have his/her membership terminated.
10 Use of the Clubhouse
10.1 Members, Visitors and Guests (having paid the appropriate fee) are entitled to use the Clubhouse and may purchase alcoholic drinks subject to the law.
10.2 The Clubhouse will open at times determined by the Committee and notified to Members by notice in the Clubhouse.
10.3 Junior Members under 18 years may use the Clubhouse, and may purchase non-alcoholic drinks and food up to 9pm. Junior Members under 18 years must not play the gaming machines nor consume alcoholic drinks.
10.4 All Members, Visitors and Guests must observe the dress code, as determined by the Committee.
10.5 No notice of any kind shall be posted in or outside of the Clubhouse or on the Course except by authority of the Hon. Secretary.
10.6 Dogs are not permitted on the Golf Course or in the Clubhouse. Exceptions will be made for Guide Dogs with a blind person
Rules Relating to the Playing of Golf
11.1 Members must follow the rules and etiquette of golf as made, altered, interpreted and applied by R&A Rules Limited.
11.2 On Competition days the first tee shall be reserved for Competitors only, during such times as are directed by the Captain’s Committee and displayed on the notice board or Online Booking system. Non-Competitors may play by starting from the first tee outside the times reserved for Competitors. The number of players in a non-competition match must not exceed the number specified for each match playing in the Competition of the day. Non-competitors must give priority to Competitors.
11.3 No person may compete in any Club Competition unless his/her subscription is fully paid up to date and unless he/she has a handicap issued by the Club or the players home club (if other than the Club).
11.4 Priority on the first tee shall be determined by the Online Booking system or the order of balls placed in the chute whichever is in operation. (A ball shall not be placed in the chute until all players in the match are present and ready to play.)
11.5 When Visiting Parties are given courtesy of the Course the first tee shall be reserved at times agreed and posted on the notice board or Online Booking system. Members may only play from the first tee during the period of reservation if all the Visitors have left the first tee. Members shall respect Visiting Parties recognising that they provide vital income for the Club.
11.6 The Head Greenkeeper / Director of Course Services may close the Course in adverse conditions when no play shall be permissible until the closure notice is removed. This power may be delegated to the Greenkeepers.
11.7 Trolleys and buggies must be kept well away from greens and tees and their surrounds.
11.8 Each player must have an individual golf bag and clubs. Sharing of equipment is not permitted, except under the rules of golf.
11.9 Under 18 Juniors are welcome to play golf on a Saturday within the following times: -
(a) Male Juniors with handicaps of 28 or less can play in a Gents competition at any time when playing with an Adult competitor.
(b) Juniors with a competition handicap can play CASUAL golf between 10.00am and 12.00 Noon, and after 3.00pm.
(c) Any Junior can play CASUAL golf after 3.00pm.
(d) Under 18 Junior Girls with a competition handicap can play in their respective Club Competition providing their card is marked by an Adult competitor. Juniors under 18 years may enter sweeps and their winnings will be vouchers redeemable in the Professional’s shop.
11.12 Practice on the Course. The Course shall not be used for the purpose of practicing, with the exception that a solo player may play no more than two balls while playing the Course. A solo player has no standing on the Course and must give way to all other groups of players. Similarly, Members playing a part round must give way to persons playing a full round.
11.13 Visiting parties and Members playing social golf during the times permitted on Club Competition Saturdays are required to play in the same format as the Competition to avoid course congestion.
Rules of Golf, General Courtesy, Handicaps and Competitions
1 All Members should acquaint themselves with the general rules of golf and pay particular attention to etiquette, dress and sportsmanship. The object is to enjoy playing and help others to enjoy their game. Please encourage new starters.
2 Remember to give way to faster players or when a ball is not to be easily found.
Players playing a match should be given priority.
3 Club Captain has priority on the first tee at all times.
4 Remember and remind your playing partners to:
(a) Smooth bunkers and leave rake in the bunker.
(b) Replace and press down divots, even if they are not yours.
(c) Lift and repair your own pitch marks on the green plus at least one other.
The responsibility for the administering and organisation of Club Fixtures, Gents Competitions and Gents Handicaps lies with the Captains Committee who will liaise closely with the Ladies Section, Seniors Section and Junior Section.
The Captains Committee Members will include: -
Club Captain – who will Chair the meetings, assign responsibilities and appoint members
In addition ALL golf Clubs MUST have a Handicap Committee and at Stocksfield this Committee will consist of Captain, Vice-Captain, Immediate Past Captain and Handicap Secretary.
1 To enter Knockout and Club competitions, Members must have an Official CONGU Handicap.
2 To obtain a handicap, 3 scorecards - dated and signed by someone who has an official handicap - must be put into the relevant scorecard box for assessment by the Handicap Committee. These can be from any measured course with an official SSS.
3 Members will be required to have at least 3 qualifying rounds within the year to retain an Active Handicap. If less than 3 qualifying are played then supplementary cards may be provided to make the number up to 3. (These are scorecards on your home course and signed by an active Member, see below)
4 Alterations to handicaps are made automatically when competition scores are entered into the computer and the competition closed down. These handicaps are uploaded to the CONGU database and they can be viewed via the Golf Club website.
5 The Annual Handicap Review along with General Play adjustments, Extra Ordinary Scoring Reductions and Continuous Handicap Review (where a Player has had 7 consecutive 0.1 additions) are assessed by the Handicap Committee. Any adjustments will be notified by email.
6 It is the PLAYERS RESPONSIBILITY to return every score, including no returns, from all qualifying competitions both at their HOME Club and elsewhere. It is also the players responsibility to reduce their own handicap if they have played inside their handicap (that is better than the SSS) in a qualifying competition and that competition has not been processed at the time they enter another competition.
There is no limit to the number of Supplementary cards (except for Category 1 Golfers who may only complete 3 supplementary scores between October and December just to retain their handicap) and the procedure for entering a supplementary score is as follows.
Enter your intention to play a supplementary score round on the PSI terminal in the hallway, play can be from any set of tees. .Ensure the scorecard is marked up as a supplementary score and has your name and date on it, also tick the ‘tees played’ box. The card must be signed by you and an active member. Enter the score as a ‘Supplementary Score’ in the PSI terminal in the hallway and put it in the appropriate scorecard box beside the PSI terminal.
1 All Competitors Must sign in and pay the appropriate fee prior to playing in any competition. They must also ensure their Name, Handicap, the Competition Name and the date are entered on their scorecard. Failure to do so will result in disqualification.
2 A competition Scorecard must be marked by another Competitor or a Member holding a current handicap. The completed card must be signed by the Marker and Player and the score entered into the PSI (if the computer is in operation for the competition). The card must then be placed in the appropriate scorecard receptacle. The Captain may suspend from future competitions a Competitor failing to return his scorecard.
3 All scores including "No Returns" must be entered into the PSI terminal, if only some of the holes have been completed they should still be entered as this is required to calculate the CSS correctly - scorecards should then be placed in the box provided
4 All Competitions start at Hole 1 and run consecutively to Hole 18 unless specifically approved by the Captain's Committee.
5 Club Trophy Competitions are usually played off full handicaps.
6 Optional sweeps are usually divided thus:
51+ Competitors 1st - 36%, 2nd - 28%, 3rd - 20%, 4th - 12%, 5th - 4%
31 to 50 Competitors 1st - 40%, 2nd - 30%, 3rd - 20%, 4th - 10%
Up to 30 Competitors 1st - 50%, 2nd - 33%, 3rd - 17%
Money split equally for same points.
Sweep monies not collected within 6 months of the competition, will be put back into the Competitions account. Should you realise at a later stage that monies have not been collected then contact the Office who will refund you.
7 Male Juniors with a handicap of 28 or under can play in the Men’s competition accompanied by a Member over 18. Any sweeps won will be paid as vouchers.
8 Additional rules may be posted from time to time.
9 Any player may enter a Club Competition, subject to age and gender restrictions
10 A player with an Inactive Handicap cannot win the Competition
11 A player with an Inactive Handicap cannot enter a Club Sweep
12 Competition entry fees will be waived for Players with an Inactive Handicap with the exception of Club Open Competitions and Invitation Day Competitions
There are 4 Knockout Competitions for Men:
Cluny Cup Handicaps - Scratch to 20
Hamilton Cup Handicaps - Scratch to 13
Robson Cup Handicaps - 14 to 54
New Clubhouse Trophy - Pairs Maximum handicap - 20
There is 1 Mixed Knockout Competition:
Stobo & Miller Trophy Maximum handicaps - 54
There is 1 Knockout Competition for Seniors:
Joe Rowell Trophy Maximum handicap - 54
There is 1 Knockout Competition for Juniors:
Wren Trophy Maximum handicap - 54
To enter the Knockout Competitions, place name on the sheet provided on the notice boards and pay the appropriate fee (NO FEE, NO ENTRY!). The closing date for entries will be posted on the notice boards and the completion dates for each round will be posted on the Notice Boards and on the Website. All Finals to be played on 1st Sunday in October.
Note: Entrants should ensure that they are able to comply with these dates. In all cases of matches not being played by the designated date, the Captain's decision will be FINAL, taking into account all circumstances, including attempts made by the players concerned to play the match at the correct time.
Flexible (Midweek) Members are not allowed to enter the Knockout Competitions and the Club Championships are restricted to Stocksfield "Home" players only.
Fred Punshon Memorial Competition - Sunday League
Open to all categories. Consisting of a number of Competitions, mainly Stableford. (Flexible Members can play on payment of £15)
Course Reservations / Restrictions
1 Ladies - Wednesday Mornings - 9.00am to 12.00 Noon.
Please Note: On Ladies’ Open Days, Invitation Days and Lady Captain’s Day, the tee shall remain the preserve of the Ladies until such time as the Lady Captain decides.
2 Senior Gents - Monday Mornings - 9.30am to 11.00am.
3 Gents - Saturday Competitions - 7.30am to 10.00am and 12.00 noon to 3.00pm
4 Under 18 Juniors are welcome to play golf on a Saturday within the following times :
(a) Male Juniors with handicaps of 28 or less can play in a Gents competition at any time when playing with an Adult competitor.
(b) Juniors with handicaps of 28 or less can play CASUAL golf between 10.00am and 12.00 Noon, and after 3.00pm.
(c) Any Junior can play CASUAL golf after 3.00pm.
(d) Under 18 Junior Girls with a handicap of 36 or less can play in their respective Club Competition providing their card is
marked by an Adult competitor.
12 Ladies Section Rules
12.1 Name: Stocksfield Golf Club Ladies’ Section
12.2 Object: to organise matches and competitions according to England Golf Regulations and social events for the benefit of Lady Members of the Club.
12.3 Management: The management and control of the Ladies Section shall be entrusted to a Committee composed of the Captain, Vice-Captain, Secretary, Treasurer, Competitions Secretary and Handicap Secretary who will be elected at every AGM of the Ladies Section to serve for one year and 4 other Lady Members who will be elected at each AGM and who will serve for 2 years and each year 2 of the 4 Members will resign, but may seek re-election.
12.4 Annual General Meeting: The Ladies Section will hold an AGM on a date fixed by the Ladies Section Committee. Notice of this AGM shall be posted on the Ladies Section notice board 28 days before the proposed date, showing the number of retiring Members and inviting nominations. The list will be closed 3 clear days before the AGM. Resolutions should be submitted in writing to the Secretary up to 30 days prior to the AGM and should be printed on the agenda. Amendments to the resolutions may be submitted at the AGM.
12.5 An EGM may be convened by the Ladies Section Committee whenever they deem necessary, or by request of at least ten Lady Members. This meeting to take place within 21 days of the request.
13 Gents Senior Section Rules
13.1 Name : Stocksfield Golf Club Seniors Section
13.2 Object : To organise matches and competitions for Seniors Section members and to represent the interests of Senior golfers in the general running of the club.
13.3 Membership : Open to all fully paid up male members of Stocksfield Golf Club over the age of 60 years.
13.4 Management: The management and control of the Seniors Section shall be entrusted to a Committee composed of a Chairman, Captain, Vice-Captain, Secretary/Treasurer, League Representative and Ordinary Member, all of whom, with the exception of the Chairman, are elected at the AGM of the Seniors Section.
13.5 Rules : the rules governing the election and duties of the Officers of the Seniors Section and the management of the Seniors Section are set down in detail in a separate rules document which is available for inspection if required in the Office.
13.6 AGM : an Annual General meeting of the Seniors Section will be called in the month of March every year on a date fixed by the Committee. Notice of this AGM will be posted on the Seniors Section notice board at least 21 days before the proposed date. Nominations for Officers and Committee members must be entered on this notice, signed by proposers and seconders. Resolutions for consideration at the AGM must be submitted in writing to the Secretary at least 14 days before the date of the AGM.
13.7 EGM : an Extraordinary General Meeting of the Seniors Section may be called at any time by the Committee or on request by at least one third of the members.
Stocksfield Golf Club Limited - Child Protection Policy
A "Child Protection Policy" has been adopted by Stocksfield Golf Club to ensure a safe environment exists within the club for all Members, Visitors and Employees. A Child or Young Person is any person aged under 18 years old at the beginning of the Club's financial year i.e. 1st April. The comprehensive Master Copy of the Policy is retained in the Secretary’s Office where it is available for reference and clarity purposes. Stocksfield Golf Club will, as far as is practicable and possible, provide a safe environment for Young Members, Guests and Visitors and ensure they are protected whilst on Club premises.
All Staff and Members should be aware of their and the Club’s responsibilities towards Children and ensure they act within the guidelines.
1 Children / Young Persons will be allowed to participate in golf and use the Club’s facilities within the rules laid down by the Committee without the fear of bullying or harassment or unnecessary restrictions.
2 Children / Young Persons should be encouraged to adopt the traditions of golf and play to the highest standard possible within the Club rules.
3 Children / Young Persons should always behave in an orderly and sporting way whilst on Club premises and should comply with the dress code.
4 Children / Young Persons should be given every assistance, guidance and help possible.
5 Concerns regarding the welfare of a Child or Young Person should be reported to the Committee via the Secretary. In the case of illness or concern for a Child or Young Person, the Secretary retains a list of declared existing medical conditions and contact details of parents or guardians.
6 Children / Young Persons should act in a way so as not to endanger themselves or others and maintain a level of behaviour which is acceptable to the Club.
7 Children / Young Persons should be encouraged to report incidents which may cause them distress.